How to Write a Survey Results Overview Email

So you've received your survey results, now what? For many, an overview email is the simplest way to communicate results to a wide group of people, but doing it the right way can sometimes be tricky.

  • Stay broad. Your results overview email should only relay common organizational trends. Save results specific to certain groups for team meetings.
  • Avoid sharing only survey positives and omitting obvious organizational weaknesses in your basic memo. This may result in a loss of credibility and respect.
  • Be timely. This communication should be sent out within a week of receiving your results.

Below is an example of a result overview emails for you to consider when writing yours.


To: All Employees 
From 
: Top Leadership 
Subject 
: Amp Up Awesome survey results are in!

Thanks again to those who participated in our 2016 survey!

Participation

Awesome Corp measured a whopping 93% participation rate, which is outstanding. Great job, team! This gives us the confidence that the overall results are an accurate representation of our organization.

Results

As a leadership team we’ve met and been given a full briefing on the results. Here’s a quick summary of what we’ve learned.

Top 3 Items:

  • I feel loyal to my immediate team or work group.
  • I trust the leaders of this organization to set the right course.
  • I believe this organization will be successful in the future.

Bottom 3 Items:

  • I know how I fit into the organization’s future plans.
  • I see professional growth and career development opportunities for myself.
  • If I contribute to the organization’s success, I know I will be recognized.

We are in the process of reviewing the results and will be discussing steps to increase engagement. In the upcoming months, I will send out detailed information on our survey results and brainstormed action plans for improvement.

Joe Awesome, CEO

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